Batch & expiry tracking
Every batch gets its own code and printable QR label, with expiry, defrost and frozen dates. Scan to find it, use it or bin it.
Inventory software for restaurants & cafés
Know what's in every kitchen. Waste less. Order smarter.
Pantry Atlas tracks every batch from delivery to plate — with expiry dates, stock transfers between your locations, par-level ordering and real food-cost reports — so your team stops guessing and your margins stop leaking.
Free for small teams. Works on the web and on your phone.
Sound familiar?
Inventory problems in a busy kitchen rarely look like inventory problems. They look like these.
"Who used the last of the cream?"
Stock runs out mid-service because nobody knew it was low — and nobody owns the count.
"Why are we binning this again?"
Prep goes past its date at the back of the walk-in, and the loss never shows up anywhere.
"What's our real food cost?"
Spreadsheets and supplier invoices never quite add up, so pricing decisions are a gut feel.
Everything your back-of-house needs, in one place
Built around how kitchens actually work: batches, stations, deliveries and service.
Low-stock & expiry alerts
See what's expired, expiring soon or running low at a glance — and get a push on your phone when something hits zero.
Transfers between locations
Main kitchen to bar, prep room to outlet: request stock, dispatch it by scanning, and confirm when it arrives. Nothing goes missing in between.
Par levels & purchase orders
Set how much you want on hand. Pantry Atlas drafts the order to bring you back to par and emails each supplier their part.
Receive deliveries
Check deliveries against the order, flag short or missing items, and add stock with lot numbers and real unit prices in one step.
Food cost & profit reports PRO
Cost of goods, gross margin per item and operating expenses, built from what you actually used, wasted and sold.
Waste log PRO
Record spoiled, dropped or expired stock with a reason and its cost, so you can see exactly where the money goes.
Stocktakes PRO
Count by location, see variances as you go, and apply the corrections to your stock in one tap when you submit.
Your team, your rules
Invite staff, create roles like Chef or Prep Cook, and choose exactly which sections, locations and actions each person can access.
Up and running before tonight's service
No hardware to buy and no consultant to hire. Your phone's camera is the scanner.
Create your business
Add your establishment and its sections — Kitchen, Bar, Pastry — in a minute.
Add your stock
Enter items or scan barcodes. Each batch gets a code and a printable QR label.
Invite your team
Give each person a role and the locations they work at. They sign in on their phone.
Run the day
Scan to use, transfer and receive. Alerts and par levels tell you what to order.
Made for restaurateurs who'd rather be cooking
Whether you run one café or a group of kitchens, Pantry Atlas gives everyone the same, live picture of the stock.
- Cut waste by using the oldest batches first and catching expiries before they happen.
- Stop running out with par levels and low-stock alerts that reach the right person.
- Protect your margins with food-cost and profit reports based on real usage.
- Save hours every week on counts, orders and chasing who moved what.
O
OwnersSee food cost, waste and margins across every location, and control who can do what.
H
Head chefsSet par levels, approve orders, receive deliveries and keep the walk-in honest.
P
Prep & line cooksScan a label to use or bin a batch, and request stock from the main kitchen.
B
Bar & outlet teamsRequest what they need, receive it by scan, and never wait on a phone call.
Start free. Upgrade when you're ready.
One Pro subscription covers the owner's whole team.
Free
For small kitchens getting organised.
- Owner plus 3 team members
- Batch, expiry and low-stock tracking
- QR labels and quick scan
- Transfers between locations
- Par levels, purchase orders and deliveries
Pro
For teams that want the full picture.
- Everything in Free
- Unlimited team members
- Waste log with cost impact
- Stocktakes with automatic variance correction
- Food cost, profitability and purchase reports
Questions, answered
Do I need special scanners or hardware?
No. Pantry Atlas uses your phone's camera to scan barcodes and batch QR labels. Labels print on any standard label printer or regular paper.
Does it work across several kitchens or outlets?
Yes. Add as many locations and sections as you have, transfer stock between them, and give each team member access to just the locations they work at.
Can my staff use it on their phones?
Yes. Your team uses the Pantry Atlas mobile app on the floor while managers use the web dashboard — both always show the same live stock.
How does the free plan work?
The free plan is free with no time limit, for the owner plus 3 team members. Upgrade to Pro for unlimited members, waste tracking, stocktakes and financial reports.
Is my data private?
Each business's data is isolated from every other business, and you decide which team members can see and change what. Read our privacy policy for details.
Take control of your kitchen's stock today
Set up your business in a couple of minutes. No credit card needed.